Twelve Workplace Communication Techniques That Work

Eguaogie Eghosa
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1.3K Views
Sep 24, 2022

Effective communication in the workplace can significantly impact nearly every area of a company's productivity and performance. Being aware of these obstacles and knowing how to get through them might make you a more productive worker. Twelve techniques to enhance communication at work are covered in this article, along with various sorts of communication impediments.

What are the key channels of communication?

We exchange information with others through communication. The primary methods of communication are as follows:

1. Verbal communication

Speaking, discussions, presentations, video chatting, and phone calls fall under this category.

2. Written communication

The written word is a part of this sort of communication and may be found in things like emails, memos, reports, websites, and documents.

3. Non-Verbal Communication:

This comprises general appearance, facial emotions, and body language. For example, adhering to the dress code for a formal function conveys conformity and respect, but showing up in jeans to a formal affair can suggest disrespect or contempt.

Communication methods can be applied to all types of communication to enhance how well information is understood and accepted.

What Are the Various Forms of Communication Obstacles?

People communicate daily in a variety of ways. But not all communication is successful. The way we communicate can have a big impact on how information is translated and may even put up a barrier that prevents someone from understanding us fully.

Communication difficulties in the workplace can take the form of the following:

1. Physical Barriers

The actual design of the workplace (different work spaces, closed office doors), as well as the perceived boundaries inside an office space, can act as a communication barrier. For instance, if all of the supervisors are located in one section of the office, other workers may feel intimidated and avoid the area.

2. Emotional Barriers

Communication barriers that are emotional in nature are those brought on by feelings like fear and mistrust. For instance, someone who fears their manager is significantly more likely to see discussions with management negatively and narrowly.

3. Language Barriers

Jargon, unfamiliar idioms, and abbreviations are examples of language barriers that can occur in written and verbal communication.

Twelve workplace communication techniques

You can solve and avoid communication problems at work by using the 12 communication tactics listed below.

1. Recognize Your Body Language/Non-Verbal Cues.

Effective communication can be greatly influenced by nonverbal clues, including body language, facial emotions, and others. When communicating, pay attention to your nonverbal cues and make adjustments if they don't support your intended message.

2. Maintain gaze-to-eye contact

Maintaining eye contact demonstrates that you are engaged in the conversation and paying attention to the other person.

3. Request and offer criticism.

It demonstrates your interest in the other person's viewpoints and what they have to say about the subject under discussion when you offer and request input.

4. Make positive, brief remarks.

Use brief vocal responses like "uh-huh" when participating in a conversation. This can motivate the speaker to go on and demonstrate your interest in what they are saying.

5. Avoid interruptions

To demonstrate respect and that you are paying attention to what the other person is saying, refrain from interrupting them when they are speaking.

6. Pay attention to what the speaker is saying.

The secret to effective communication is paying attention. Give someone else your whole attention when they're speaking, and let them know you've heard what they have to say.

7. Minimize interruptions.

When there are few or no interruptions, communication is significantly more effective. When communicating, put your phone aside, turn off your computer, and avoid other distractions that can prevent you from being present.

8. Enroll in a public speaking course.

Attending a speech class might help you develop your public speaking skills and communication methods.

9. Respect what others are saying.

Nod, use facial expressions, and, when appropriate, participate in a conversation with someone to show that you understand what they are saying.

10. Take into account your voice tone.

The way you say anything can be greatly influenced by the tone of your voice. For instance, if you are talking about a serious subject, your tone should be solid and confident rather than frivolous or hesitant.

11. Make use of proper spelling and grammar.

Avoid using jargon, slang, acronyms, and other kinds of language that other people might not understand. Verify spelling and punctuation by spelling out words.

12. Refine and proofread

Spend some time editing and proofreading before sending an email, text, or any other written communication. This makes sure that your written communication is formal and accurately delivers your point.

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